Withdrawal Policy

The Course Withdrawal Form is on my.gordon.edu, under Registration Forms. Non-attendance does not constitute an official withdrawal; students will be held responsible for all related tuition and fees.

Refund Policy

The following schedules are used to determine the portion of tuition that will be refunded depending upon the date that a student withdraws from a course. College policy does not allow retroactive withdrawals or refunds.

On-Campus or Online Synchronous Courses

Withdraw prior to 1st class meeting: 100% refund less $75 administrative fee
Withdraw prior to 2nd class meeting: 90% refund less $75 administrative fee
Withdraw prior to 3rd class meeting: 50% refund less $75 administrative fee
Withdraw after 3rd class meeting: No refund

Online Asynchronous Courses

Withdraw prior to 1st week of course: 100% refund less $75 administrative fee
Withdraw prior to 2nd week of course: 90% refund less $75 administrative fee
Withdraw prior to 3rd week of course: 50% refund less $75 administrative fee
Withdraw after 3rd week of course: No refund

Non-attendance does not constitute an official withdrawal; students will be held responsible for all related tuition and fees.

• Administrative fees are non-refundable.
• Courses offered for credit-only are nonrefundable.
• Actual refund percentage depends on the official date of formal withdrawal.
• Students who receive financial aid and withdraw, or reduce credit load, will have an adjustment/reduction in their aid award and may be required to return a portion of the aid to Gordon College.

Requesting a Refund

Students with a credit balance may receive a refund via direct deposit or paper check. To sign up for direct deposit (eRefund), log in to my.gordon.edu and click on the CASHNet link. BOTH eRefunds and paper checks must be requested by completing a Refund Request Form.

Enrollment Status

Enrollment status is calculated according to the total credits that a student is registered for within a term. The two terms are:

Summer/Fall: July–December
Winter/Spring: January–June

Enrollment status within a term is based on the following credit loads:
1–4 credits: Part-time
4.5–8 credits: Half-time
9 credits or more: Full-time

Satisfactory Academic Standing

The Graduate Education Office evaluates student academic progress at the close of each term. Students are evaluated on the basis of cumulative grade point average (GPA) and credit hour completion. Only grades of B- quality or better will be counted towards completion of the program requirements, though lower grades will be counted toward cumulative GPA. Courses may be repeated. The higher of the grades will be calculated in the cumulative GPA. The minimum academic standards that must be met in order to be eligible for Title IV federal student aid are listed below:

1 semester | 6 credits | 2.70 Cumulative GPA
2 semester | 12 credits | 2.85 Cumulative GPA
3 semester | 18 credits | 2.90 Cumulative GPA
4 semester | 24 credits | 2.95 Cumulative GPA
5 semester | 30 credits | 3.00 Cumulative GPA
6 semester | 36 credits | 3.00 Cumulative GPA

Appeal Process

Any student who fails to meet the SAP is placed on academic probation. A student may appeal if they have experienced serious extenuating circumstances (i.e. serious injury, illness or death in the family). An appeal letter to request a waiver of the SAP standards for a semester should be submitted to the Graduate Education Office, with supporting documentation required. The Director of Graduate Programs, Registrar and Director of Student Financial Services will make a final determination on the appeal.

Incomplete Policy

If an unforeseeable circumstance makes it impossible to complete a course within the typical schedule, students can request an incomplete from their professor. This request must be made prior to the end of the final examinations. An incomplete shall not exceed eight weeks. At the end of eight weeks, the grade for all work submitted to that point will become final.

Satisfactory Academic Standing

The Graduate Education Office evaluates student academic progress at the close of each term. Students are evaluated on the basis of cumulative grade point average (GPA) and credit hour completion. Only grades of B- quality or better will be counted towards completion of the program requirements, though lower grades will be counted toward cumulative GPA. Courses may be repeated. The higher of the grades will be calculated in the cumulative GPA. The minimum academic standards that must be met in order to be eligible for Title IV federal student aid are listed in the chart below:

Appeal Process

Any student who fails to meet the SAP is placed on academic probation. A student may appeal if they have experienced serious extenuating circumstances (i.e. serious injury, illness or death in the family). An appeal letter to request a waiver of the SAP standards for a semester should be submitted to the Graduate Education Office, with supporting documentation required. The Director of Graduate Programs, Registrar and Director of Student Financial Services will make a final determination on the appeal.

Incomplete Policy

If an unforeseeable circumstance makes it impossible to complete a course within the typical schedule, students can request an incomplete from their professor. This request must be made prior to the end of the final examinations. An incomplete shall not exceed eight weeks. At the end of eight weeks, the grade for all work submitted to that point will become final.