Gordon Faculty, Staff & Students
Internal Events
How to Plan a Gordon Event
Host a beautiful, welcoming event in six steps! Click on the SharePoint guides below each step (accessible to Gordon emails) for more information. If you have specific questions or would benefit from an in-person consultation, a member of our Events & Scheduling team would be delighted to meet with you.
1. 25Live Scheduling
DATE & LOCATION
Reserve your event date(s), time(s), and campus space(s) in our campus scheduling platform, 25Live.
Timeline: ASAP
2. Enrollment Marketing
MARKETING & PRINTING
Submit Wrike requests for marketing (email, social media, website), printed materials and photography & videography.
Timeline: 4 weeks before event
3. Metz Catering
LINENS & REFRESHMENTS
Submit a CaterTrax order for tablecloths and catered food & drink. For use of Lane buffet, email Metz Manager (Len Mitchell).
Timeline: 3 weeks before event
4. Physical Plant
CLEANING & SETUP
Submit a "Work Request" for custodial and room setup assistance through the go.gordon.edu site. Include concise details about desired setup (e.g., (3) 6ft tables).
Timeline: 3 weeks before event
5. CTS (Campus Technology Services)
AUDIOVISUAL & TECH
Submit a "CTS Ticket" by emailing [email protected] with audio, technology, videography and/or livestreaming requests.
Timeline: 3 weeks before event
6. Police
PARKING RESERVATIONS & SIGNAGE
Email Gordon Police to request parking lots, spaces and attendants as well as parking signage. (To borrow "special event" signage for main campus, please email Casey Knight.)
Timeline: 2 weeks before event
A Connected Campus
Borrow Events Team Resources!
Our team is committed to sharing resources across campus. We'd be happy to lend you:
- Centerpieces & Decor: baskets, candle holders, eucalyptus, mirrors, fairy lights, pumpkins, vases
- Event Signage: "Event" and "Special Event" sandwich board signs with holders, "Private Event" retail-sized signs with large metal holders, pedestal sign holders (landscape), wooden table sign holders (portrait), acrylic sign holders (portrait), blue feather banners
- Misc. Event Supplies: name tag holders, plastic book stands, portable chargers, portable speakers, tents
To borrow supplies from our team, please connect with Casey Knight.
Core Events Team
Provides oversight and coordination for major events on campus.
Debbi Tuck
Executive Coordinator for the Office of the President and the Board of Trustees
- Oversight of Gordon's Events & Scheduling Team
- Oversight of External Conferencing & Summer Programs
- President's Office Events (Board of Trustees, Presidential Fellows, Speakers)
Casey Knight - Team Lead
Director of Signature Events
- Homecoming
- Christmas at Gordon
- Baccalaureate & Commencement
- Team Lead & Expert Resource on large scale events including: Advancement events, Celebrations of Life; Gordon Conwell Baccalaureate & Commencement
Emily Schneider
Campus Scheduling Manager
- 25Live Calendar Scheduling: approve space requests, communicate with service teams
- External Conferencing & Summer Programming: point of contact on logistics, communication, housing, invoicing and hospitality
- Wilson House reservations
- Expert Resource on: Events for Rent Rentals
Lauren Colt
Academic Events Coordinator
- Academic Events: point of contact on logistics for predetermined CFI speaker visits, lectures and academic conferences
- Academic Summer Programs: point of contact on logistics, communication, housing, invoicing and hospitality (Academies, Graduate Programs)
- Expert Resource on: Event Marketing (email campaigns, Sched, website)
Larger Events Team
Hosts events in a specific campus area. Meets weekly with Core Events & Scheduling Team to collaborate.
Carmen Ayerve Queen
Director of Community Engagement
Campus Role:
- Coordinate Community Engagement events: Harvest Festival, college day experiences, community volunteer & learning opportunities
Caitlin Schultz Martin
Administrative Assistant, Chapel Office
Campus Role:
- Coordinate Chapel services & events: speaker visits, tech, chapel credit, etc.
Greg Scruton
Director of Campus Recreation
Campus Role:
- Oversee Bennett Athletic & Recreation Center: scheduling, operations, intramurals
Eliza Sharp
Director of Student Activities
Campus Role:
- Oversee Student Group-led events: campus chapters, clubs, publications, societies, etc.
Shari Soza
Assistant Director of the Gordon Intercultural Office
Campus Role:
- Oversee Student-led Multicultural events: A.L.A.N.A., A.S.I.A., Dear Neighbor, I.S.O., etc.
Peyton (Ramirez) Talanoa
Faith Integration Coordinator
Campus Role:
- Coordinate Faith, Learning & Living events: conferences, Learning Labs, pastors gatherings, etc.
Cory Ward
Associate Athletic Director for Operations and Compliance
Campus Role:
- Coordinate Athletic Events: conferences, games, meets, practices, etc.
Sarah Zahorodni
Operations Manager Adams School of Music and the Arts
Campus Role:
- Coordinate Arts Events: concerts, gallery openings, theatre productions, speech competitions, etc.
Rachel Ghobrial
PT Director of the First Year Experience
Campus Role:
- Coordinate Orientation (Aug & Jan) and First-Year Experience events
Remaining Questions?
Unsure who to contact about your event? Email [email protected]!