Every design job goes through a workflow involving the Design Center, College Communications, and you, the client. Following you will find a step by step breakdown of the workflows for both normal design jobs and the new Fast Track jobs, as well as timelines for completed projects at the available output options.
Once you submit a Job Ticket:
The Design Center will base its timeline off your provided due date, and will notify you if it is unfeasible for us to meet. Following are some important dates in your job's timeline:
1st Proof: Approximate date we will have a sample ready to be proofed by you.
Design Due Date: The latest date to submit finished design to a printer for production.
You will see this on your proof slip. No design changes can be made after this point.
Delivery Date: When the finished products will be ready for you to pick up.
In between the 1st Proof Date and the Design Due Date a job must be approved by the client and the college editor. Please remember that additional rounds of proofs and editor changes take time.
The Proofing Process
Once the Design Center has created a design, we will print a proof, or sample, for you to approve before moving the job into production. This is your chance to make sure all text is correct and the piece looks as it should. In some cases we may have multiple options for you to choose from.
The proofing process can go through multiple rounds, but ideally it shouldn’t need more than two. Extended numbers of proofs prolong the job process, so the earlier a job can be approved to move on, the better.
Once you have approved your job, an editor from The Office of College Communications is required to proofread all materials that go off campus or are seen by over 50 people. The editors check for grammar, spelling, consistency with Gordon’s message, etc. This is the last step before a job goes into print production.
When your job is ready, we will call you and place it on the cabinet shelves outside our office in the hall. You can pick it up any time, even if we aren’t here (as long as the building is open). If you need your items delivered to you, let us know, and we can arrange it with intercampus mail.
* Indicates action needed on Client's part.
1. Client Request and/or Kickoff meeting*
Job ticket started by client.
2. Text and Images Submitted by Client*
We suggest all text is cleared with College Comm. before submitting to the Design Center.
Email content to firstname.lastname@example.org
3. Design Center Creation
4. Proof Presented to Client
5. Client Review and Changes*
Steps 3-5 will cycle through as many rounds as needed.
6. Client Signoff on Design*
The Design Center has now fulfilled its responsibilities in relation to design and will only implement
text changes from College Comm.
7. College Comm Review and Changes
8. Design Center Updates
Steps 7-8 will cycle through as many rounds as needed.
The piece will now go to production.
If you prefer to see your piece after College Comm. has made edits, let us know and we will show you a final proof before production. Production times begin after step 8 is complete, and do not include design time. Design time varies according to the complexity of the project and the number of proofing and editing rounds.
Fast Track jobs require only 1 week for design and do not cycle through the proofing rounds that standard design jobs do. You choose a Fast Track template at the start of the process and review the Design Center’s proof only for text errors and to select an image if we provide multiple options.